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Office cleaning is an essential and regular task that needs to be carried in any office to ensure that the work environment stays clean and tidy. Office equipment in particular, i.e. photocopiers, printers and shredders, generate a lot of dirt so requires weekly, if not daily, cleans. With today’s businesses becoming more competitive and aiming to cut costs, it may be quite useful to be able to estimate, and therefore budget for, cleaning costs.

Firstly, use a measuring tape to measure out the total area to be cleaned, in square footage. Jot down the room’s length and width measurements, then multiply these figures to give you the total square footage.

Next, decide what essential tasks need to be done, i.e. window cleaning, kitchen cleaning, vacuuming, emptying the bins, and wiping down the office furniture. These services start from around £130 a month for a small office (roughly 11 employees), but will vary depending on where you live.

Then, you should assess which bigger jobs are required, for example, moving machines, cabinets and heavy table, to enable the floors underneath to be cleaned. Also, note down when and how often a carpet steam clean or a floor buff is needed, and add this to the cost. A carpet clean will cost around £1.50 per square meter in London, but will obviously vary between cities.

If you require extra services, such as refilling paper towels, soap dispensers and toilet paper, then these will bring additional costs. These charges should be a lot less than the previous ones.

Once you have written what tasks you require and how often they need to be done, the final step is to call several cleaning companies and ask for quotes. It is likely that there are going to be several cleaning companies competing for your business, so don’t be afraid to negotiate the prices. Choose a reliable and reputable business that is located nearby. Ensure that you explain to them every task that you require, and how often, and stick to a budget that is suitable for the business.

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